Receipt of investment project using the NGO aids

a) Executive order:

- Step 1: Managing agency assigns a unit or an organization to be in charge of the NGO aids.

- Step 2: The managing agency makes decision on establishment of the Preparation Board of the NGO aids (if necessary).

- Step 3: The agency holding the NGO aids coordinates with the Sponsor on compiling project documents of the technical assistance project in accordance with prescribed form.

- Step 4: The managing agency implements receipt procedures of the NGO aids (summits the competent authority for approval as prescribed).

b) Receipt method:

- Submit directly at the head offices of the State administrative agencies

- Submit through the postal system

c) Components of a record:

- A written request for approval of:

 + The agency approving the NGO aids for the aids under the jurisdiction of the Prime Minister.

+ The managing agency (or the agency holding the NGO aids in case the managing agency directly manages the aids) for the NGO aids under the jurisdiction of the agency approving the NGO aids.

- The documents of the Sponsor are united with the contents of the NGO aids and notify or commit to consider funding for the NGO aids.

- Draft documents of program and the technical assistance project (in both Vietnamese and foreign language) and the draft documents of Agreement on the NGO aids (if required to sign replacing the draft documents of the program and the project later).

- A copy of the Business Registration Certificate and/ or a copy of the legal document on legal status of the Sponsor. The copies should be legalized by the Consulate in order to ensure the legitimacy of the documents.

d) Number of records:

- 08 sets in which at least 01 original set (For the NGO aids under the jurisdiction of the Prime Minister).

- In the case under the jurisdiction of the agency approving for the NGO aids: This agency approving the NGO aids self determines the number of records.

đ) Time limit for resolution:

The time limit shall not exceed 20 working days from the date of receiving enough valid records.

e) Executive agency:

- The competent agency has the right of making decision: the Prime Minister (the aids under the jurisdiction of the Prime Minister); the agency approving the NGO aids under the provisions of Decree 93/2009/ND-CP.

- The agency or the competent person authorized or decentralized to perform (if any)

- The agency directly implements administrative procedures:

+ The Department of Planning and Investment of the provinces and cities under the Central for the NGO aids under the jurisdiction of the Chairman of the provinces and cities under the Central;

+ The linking agencies in management and use of the NGO aids for the aids under the jurisdiction of other agencies and organizations under the provisions of Decree 93/2009/ND-CP.

g) Executive subjects of administrative procedures:

The organizations (defined in Article 4 of the Regulation on the management and utilization of the NGO aids, issued together with Decree No. 93/2009/ND-CP of the Government dated 22/10/2009).

h) Results of implementation of administrative procedures:

The document approved by the competent authority on the receipt of the NGO aids.

i) Fees (if any, and the document regulating charges and fees):

No

k) Name of the form, declaration form (attached):

Content of the project documents of the technical assistance project using the NGO aids

l) Requirements and conditions for the implementation of procedures (if any):

No

m) Legal basis of the administrative procedures:

Decree No. 93/2009/ND-CP dated 22/10/2009 of the Government promulgating the Regulation on the management and utilization of the NGO aids;

Circular 07/2010/TT-BKH dated 30/3/2010 of the Ministry of Planning and Investment guiding the implementation of Decree No. 93/2009/ND-CP dated 22/10/2009 of the Government.

APPENDIX 1b

DETAILED OUTLINE

INVESTMENT PROJECT USING NGO AIDS

(Name of project)

(Name of the managing agency)

(Name of the agency proposing the project)

 

BACKGROUND INFORMATION ABOUT PROJECT

1. Name of the project:

2. Branch code of the project ⁵: .................

3. Name of the Sponsor:

4. The agency approving the aids:

a) Contact address: ............ b) Phone/Fax: ...............

5. The managing agency:

a) Contact address: ............ b) Phone/Fax: ...............

6. The agency proposing the project:

a) Contact address: ............ b) Phone/Fax: ...............

7. Expected owner of the project:

a) Contact address: ............ b) Phone/Fax: ...............

8. Expected duration of the project ⁶:

9. Location of the project (specified to the district level, if applicable):

10. Total funds of the project: ..............USD

In which:

a) The non-refundable NGO aids: ............... original currency, equivalent to................ USD

(According to the exchange rate announced by the State Bank of Vietnam at the time of compiling the project documents)

b) Counterpart funds:

- Cash: ................................ VND, equivalent to................  USD

- Artifacts: equivalent................................ VND, equivalent to................   USD

10. Objectives and main results of the project

Summary of the objectives and results of the project

The Owner of the project                                               Day… month… year

The Sponsor (Signature and seal) (if necessary)        Day… month… year 

 

 

 

⁵ National economic branch code of the project, according to List of Economic System of Vietnam 2007 (Issued along with Decision No. 10/2007/QD-TTg date 23/01/2007 of the Prime Minister)

⁶ The number of years or months is expected to finish the project from the date that the project comes into effect. 

DETAILED OUTLINE OF INVESTMENT PROJECT USING NGO AIDS

      1. Framework and necessity of the project

1. Describe the planning and the development plans of the beneficiaries (agencies, branches, areas) related to the content of the project and the necessity, role and location of the project in those planning and plans

2. Give an overview of other programs and projects carried out by the different funds for the purpose of supporting resolutions of relevant issues of the project proposed.

3. Give an overview of the issues needed to be solved within the scope of the project proposed

4. Specify the direct beneficiaries of the project proposed

2. Basis to propose the Sponsor

1. The suitability with the objectives of the project with the policies and priorities of the Sponsor.

2. Analysis of reasons for the selection and the advantages of the Sponsor in technology, experience in the management and consultancy of policies in the area sponsored.

3. The binding conditions as stipulated by the Sponsor (if any) and the possibility to meet the needs of Vietnam.

3. The objectives of the project

1. Long-term objective

2. The short-term objective

4. The main results of the project

Specify the expected results of the project and the indicators of those results (according to each component or item, if any).

5. Components, items, major activities and expected allocation of the human resources of the project

Briefly describe the components, items, major activities according to each expected result of the project (specifying each result according to each component or item) and the corresponding expected human resources

6. Domestic financial mechanism for the project

1. For the NGO aids:

d) The NGO aids: ............ original currency, equivalent to......... USD

2. For the counterpart funds:

The counterpart funds………… VND

In which: - Artifacts: equivalent to......... VND      Cash………. VND

The counterpart funds are mobilized under one or more of the following forms:

e) The central budget fund allocated............. VND (... %) of total counterpart funds

f) Other funds (specifying sources of those funds): .................. VND (... %) of total counterpart funds

7. Organization for the management and implementation of the project

1. Method of organization for the management and implementation of the project.

2. Overview of the working mechanism, relationship between the agencies: the managing agency, the owner of the project, the Management Board of the project, contractors, the Sponsor and other parties for the implementation and management of the project.

3. Organization and implementation capability of the owner of the project assigned to implement the project, including the financial capability.

8. Construction methods and expected technologies for the implementation of the project

9. Preliminary analysis of feasibility of the project (economy, finance, technologies, organization and implementation capability)

10. Preliminary analysis of effectiveness of the project

1. Evaluate the direct effectiveness for the agency implementing the project.

2. Evaluate the economic, social and environmental impacts of the project for branch, area and local.

 

The project documents can be attached to one of the following appendices:

The records under the provisions of the Law on Construction (if the project is related to construction of works)

List of equipment provided to the implementation of the project

Logical framework of the project

Provisions on work assignment of the key positions and consultancy services

Tables including summary tables and details of the project budget

Illustration images

Maps

Other relevant documents